Conference Services

Conference Services provides administrative support to a variety of conferences and non-credit workshops, including events offered by academic departments and individual faculty members.

Conference Services hosts activities for UO Students and community members, academic societies, associations, regional meetings, and non-academic community-interest programs.

Through Conference Services, Academic Extension offers the following services:

Registration Management

• 1.800 Phone Service
• Multiple Fax Lines
• Fully Integrated Web Registration with Immediate E-mail Confirmation and Attendee Record Re-access
• Registrations taken via Web, Phone, Fax, Mail
• Accounting Services-payments by credit card, check, cash, purchase orders, electronic fund transfers, invoicing, and collections service
• Attendee Communication/Confirmation Materials-e-mail, print
• Attendee Packet Preparation
• Lead Tracking
• Onsite Operations
• Post-conference Maintenance

Meeting Planning

• Site Selection
• Facility Logistics-catering, meeting room sets
• Hotel Negotiations
• Audio Visual Coordination
• Speaker Communication
• Signage
• Security
• Promotions/Marketing/Phone Campaign

Web and Graphics Development

• Web Site Design and Development
• Database Integration
• Web Site Maintenance
• Management of Printed Collateral
• Tech Support
• New Technology Research and Integration
• Web-Interface Presentation Submissions/Review

Exhibit Management

• Industry Research and Database
• Promotional Material Development
• Marketing-direct mail, e-mail, fax, phone sales
• Data Management
• Exhibit Fee Collections
• Floor Plan Development
• Client Reports-print, Web
• Sponsorship and Advertising Sales
• Exhibitor Communication- print, Web, e-mail
• General Contractor Integration
• Exhibitor Manual Development
• Facility Logistics
• Exhibit Guide Production- print, Web
• Onsite Operations
• Onsite Sales
• Demographics